Ferryville Minutes

Village of Ferryville
REGULAR BOARD MEETING
Date: December 19, 2018
**DRAFT**

Present: Trustee Jeanne Rutter, Village President Alan Kirchner, Trustee Steve Werner, Larry Quamme Clerk/Treasurer, and Alex Novak, Acting Fire Chief

1. Call to Order: The meeting was called to order at 7:00PM by Village President Kirchner with Jeanne, Steve, Larry Quamme, and Alex Novak present.
2. Certification of Open Meeting Law Requirements: Larry, Village Clerk confirmed that lawful notice of the public meeting had been posted on the official posting board on 12/14/2018 and in the 3 other designated locations in the Village and posted on www.ferryville.com.
3. Approve Agenda: Jeanne moved that the agenda be accepted as presented. Steve seconded the motion. The motion carried.
4. Approve Minutes of Previous Meeting: On motion by Jeanne, second by Steve, the minutes of the board meetings of November 14 and November 29, 2018 were approved as written.
5. Public Comment: No comments were offered.
6. Department Items:
Village Clerk: Property taxes were mailed out by December 9th. The 2018 financial audit on site review will be conducted in mid-January. People are reminded to use www.ferryville.com and www.visitferryville.com for up to date information and questions that arise. All 2018 state reports have been filed online. With help from the state, FEMA reimbursements for expenditures in 2016 are scheduled for early January in the amount of $14,124 and the state share of $2,354. Emergency repairs costing $9,885 in August 2018, when the Lagoon Street bridge was again destroyed, should be reimbursed in January (FEMA $7,414 and state $1,236). Meetings with FEMA and DNR commenced on the bridge replacement from the August, 2018 flooding event. FEMA is again notifying the village that $16,205 must be paid back from funding received in 2013. FEMA records note that the village received insurance proceeds which is in error. An attorney from the Office of the Commissioner of Insurance is representing the village and FEMA has agreed to review the matter in January, 2019.The Department of Work Force Development has notified the village that Patrick Delaney, a former village employee, has filed for unemployment. The village will be required to pay $365 weekly.
Public Works: Aaron's report had been read by the members and was placed on file.
Fire Department: Alex reported that a "SAM's Number" had been obtained which is needed for grant applications. He also noted that the clutch on the tanker fire truck was failing but donations had been received to cover the cost of repairs (estimated $3,000). He also indicated that donations had been used to purchase a number of lights and equipment for the rescue boat and also a weather reporting station for the department. He also brought up the need to begin to discuss the replacement of the EMR vehicle and the tanker truck. Current board members noted that he should develop more complete information for the new board which would be elected in April.
EMR: No report given.
President's Report: Al thanked the Tourism Council for hosting the November Bird Migration Day and the Vision & Promotion Board for sponsoring the Soup Supper on November 15th to raise funds for the playground equipment in the park. He also thanked the Tourism Council for sponsoring the 8th annual Christmas tree lighting event on December 3rd. Santa Claus (Doyle Anderson) was also thanked for coming and he extended appreciation to Gary Rutter and Larry Quamme for helping him obtain the tree, He also thanked Pat Delaney and Tom Chernouski who assisted Aaron in placing the tree into the stand with the aerial truck and for putting the snowflake ornaments up through town. He wished all residents a Merry Christmas and Happy New Year on behalf of the village board members and the village employees.
7. Disbursements/Revenues: Steve motioned that expenditures in the amount of $22,779.92 and Revenues in the amount of $46,833.63 be approved from the General Budget for the month of November, 2018. Jeanne seconded the motion. The motion carried. Steve motioned that expenditures in the amount of $1,573.59 and Revenues in the amount of $27.90 from the Sewer Funds be approved for the month of November, 2018. Jeanne seconded the motion. The motion carried.

8. New Business:
a. Consider/Approve Resolution 2018-002 - On motion by Jeanne, second by Al, the board approved the resolution to celebrate International Migratory Bird Day in the village on May 11, 2019.
b. Consider/Approve New Fire/EMR Members - Alex reported that no new members had been approved.
c. Consider/Approve Operators Licenses - The clerk provided an application from Dana Phillips noting that the fee had been paid and that she was eligible for a license. On motion by Jeanne, second by Steve, the license was approved.
d. Schedule Village Caucus - Jeanne moved to schedule the 2019 Caucus on January 16, 2019 at 7pm in Village Hall. With the second by Steve, the motion was approved. The Clerk will post the notices.
e. Consider/Approve Funds Carryover- Steve moved that receipts for room taxes for October, November, and December 2018 be carried over to 2019; and any prepaid sewer fees received in 2018 for 2019 invoices, and any village hall rents for events received in 2018, but scheduled in 2019, be carried over to the 2019 budget revenues. On a second Al, the motion was approved.
f. Consider/Approve Budget Amendments - Al moved to approve the year-end general budget amendments and transfers with total income of $278,212 and total expenses of $275,921, with $2,291 being moved to the fund balance. On second by Jeanne, the motion was approved.
Al moved to approve the year-end Sewer budget amendments and transfers with total income projected to be $47,437 and expenses of $35,289. On second by Steve, the motion carried.
Steve moved that $10,000 not expended in the 2018 sewer budget be moved to the 2019 budget in order to complete work that was contracted, but not completed in 2018, to correct infiltration into the sewer collection system,. On a second, Jeanne, the motion was approved.
g. Consider/Approve Audit Contract for 2018 Financials- Jeanne moved to approve the contract with Tostrud and Temp CPA's at a cost of $4,090. On second by Steve, the motion was approved.
h. Consider/Approve Use of Sugar Creek Park - The Farmer's Market requested use of the park from May 17th to October 26, 2019 for Saturday markets. On motion by Al, second by Steve, the motion was approved
i. Consider/Approve ATV/UTV Ordinance - The amendment to add section 4.07 allowing ATV/UTV operation on all village streets (Main Street prohibited by state law) was introduced at the 11/14/2018 board meeting. On motion by Jeanne, Second by Steve, section 4.07 was approved and will become effective on 12/21/2018.
j. Consider/Approve Truck Replacement- The board had previously decided to replace the 1997 Ford pickup/plow vehicle and a number of quotes had been obtained. Jeanne moved to purchase a 2015 Chevrolet K350, with a V plow, from Clason GMC at a cost of $31,763. On the second by Steve, the purchase was approved. The 1997 Ford will be sold by sealed bids.
k. Consider/Approve 2019 Insurance Renewal - The renewal for property insurance from the Municipal Insurance Company for the period 1/1/2018 to 1/1/2019 was reviewed. Jeanne moved to approve the premium cost of $2,535 (decrease of $136 from 2018). On second by Steve, the motion was approved.

9. Adjourn: On motion by Jeanne, second by Steve the meeting adjourned at 7:45PM.

___________________________
Larry Quamme
Village Clerk-Treasurer