Village Board Meeting Minutes

SEPTEMBER 21, 2022

1. Call to Order: The meeting was called to order at 7:02 PM by Steve Werner.
2. Certification of Compliance with Open Meeting Laws: Bridget certified that the agenda was posted in the usual places throughout the Village and on the website 9-15-22.
3. Approve the Agenda: Anna motioned that the agenda be approved as written. Steve seconded the motion. Motin carried.
4. Approve Minutes of the August 17, 2022 Meeting: Steve motioned that the Minutes of August 17, 2022 be approved. Gloria seconded. The Minutes are approved.
5. Presentation - Jamey Makepeace Engineering: Two grant applications have been filed. The CDBG has been declined for now, but will be reapplied for next May. He felt that the Village would most likely qualify next year. The CWF grant will be submitted by Sept. 30, 2022. The chances are very good that the Village will be awarded the grant. The CWF covers a percentage of what is not funded by the CDBG. Hopefully, about $300 - 370K will be funded, leaving the Village about $250K to cover through a twenty-year loan. Planning continues. Other grant options are being looked into. Two resolutions concerning the work will be passed tonight.
6. Public Comments: Lisa E. inquired about the road vacating issue. Nothing further has been received. She expressed a willingness to assist in Village flower care. Many thanks.
7. Department Items:
Village Clerk: The Clerk reports that the Recycling Grant has been completed. Absentee ballots for the November 8, 2022 election are going out. Ads continue for the Clerk Position. The Clean Sweep Event for electronics, drugs, and chemicals will be held October 21, Friday, at the Crawford County Highway Department in Seneca, from 10 AM - 2 PM.
Public Works: Dan reported that he attended the Joint Sewer Group meeting August 24th. Fall Clean Up was held September 9 - 10. He is suggesting that the event be held just once a year, as collection was low, and cost high. A new blind was installed in the Village Hall front window. Curb stops and parking lines have been completed at the Hall. The wooden observation deck was restained by volunteers on September 20th. Thanks to Kris and Jim Harbaugh, Gloria Moore, and Steve Werner.
EMR: Brenda reported that the Flex Grant was awarded to EMR for $59,000 for a new rescue vehicle. Many thanks to Gloria Moore for all her work on the grant. Grant writing continues on a FEMA grant, a Packer grant, and the Compeer Grant. Brenda attended the County EMS meeting. Fire Prevention Week is October 9 - 15. Remember Fire Won't Wait: Plan You Escape. Fall Fest was very successful this year. The Meat Bundle Raffles start again October 3rd at 3 PM at Swede's Swing Inn. Piggle Wiggly makes up the bundles, the Swing Inn host.
Fire: Alex reports that the department participated in the Crawford County Fair's annual water fight. Engine 1's primer pump is still being refurbished. A grant is being finalized for submission for the first responder rig and SCBA RIT pack, and thermal imaging camera. Water and rescue training was held at Lock and Dam 9.
FV & PB, Tourism: Kay Campbell, representing Tourism Council was present to present the group's plans for additional Sugar Creek Park work. They are requesting monetary involvement from the Village. Also, it was decided that 2023's Tree Lighting event will be held on November 27.
President & Trustees': Anna reports that there is review work ongoing regarding the railroad Quiet Zone. She is going to be covering some of Dan's work while he is somewhat incapacitated by his knee. Gloria reported that she met with resident Mike Novelli regarding a retaining wall he wishes to build. She felt that no permit was needed, nor involvement with the Plan Commission required. Steve reported on meeting the DOT and Representative Loren Oldenburg regarding speed limit issues along Highway 35 at the south end of the Village. The plan is for a speed study to be undertaken in the near future. He has also spoken with the DNR regarding noise from air boats and hovercrafts at the boat launch. The DNR Tip Line - call or text 1-800-847-9367. The League of Wisconsin Municipalities conference is being held in La Crosse October 19 - 21. The Village attorney is being consulted about signage and noise issues.
Treasurer: Kent reports that the budget has been taking up most of his time this month.

8. Approve Revenue & Expenses August 2022: Steve motioned those expenditures in the amount of $37,013.35 and revenues and interest in the amount of $37,588.13 be approved for the month of August 2022. Gloria seconded the motion. Motion carried. Steve motioned those expenditures in the amount of $12,477.59 and revenue and interest in the amount of $3,764.85 be approved for the month of August 2022 in the Village Sewer Utility accounts. Gloria seconded. The motion was approved.

9. Old Business
a. Update on Grant Applications, and Any Other Opportunities - Mentioned earlier. The grant for EMR was awarded. Waiting to hear yet on several other grants.
b. Update on Advertising for the Clerk Position - One formal application has been received, along with a couple of inquiries. The Board will consider meeting in closed session in November to interview candidates.
c. Update on Proposed Improvements to Village Hall - Al Kirchner has been doing some measuring. Nothing else to report this month.

10. New Business
a. Consider/Approve - CWF Resolutions - Steve motioned to approve Resolution
#2022-07, Authorized Representative Resolution and declare Steve Werner the authorized representative. Gloria seconded the motion. The motion carried. Steve motioned that Resolution #2022-08, Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Borrowing, be adopted. Gloria seconded. The motion carried.
b. Consider/Approve - New Fire/EMR Members - None
c. Consider/Approve - Operator's Licenses - Steve motioned that licenses be issued to Katie Russell and Tina Anderson upon payment of fees, and to Stacy Livernash, Haldis Leirmo, Trisha Johnston, and Angela Nation. Anna seconded the motion. The licenses are approved.
d. Consider/Approve - Building Permits - None
e. Consider/Approve - Update to Village Procurement Policy - Steve motioned that the Village of Ferryville Procurement Policy update be approved. Gloria seconded the motion. Motion carried.
f. Consider/Approve - CPA Audit Report, December 31, 2021 - Steve motioned that the Audit Report be approved. Gloria seconded. The motion carried.
g. Consider/Approve - Increase Fees for Trash and Recycling to $95 - Kent explained that our costs are ever increasing and an increase in fees is needed. Anna moved that the trash and recycling annual fee be increased to $95. Gloria seconded. The motion carried.
h. Consider/Approve - Amending Ordinance, Increasing Boat Launch Fees, Engine Noise Disturbance in Excess of State Statutes, Hours for Launching of Air Boats and Hovercrafts - Steve motioned to amend the ordinance to increase the boat launch fee to $5/day and the annual pass to $35. The pass will be effective from the day of purchase for one year, starting April 1, 2023.
i. Consider/Approve - Adopt 2022 Levy Limit of $105,147 from the State - Steve motioned that the levy limit of $105,147 be approved. Anna seconded the motion. Motion carried.
j. Consider/Approve - New Loan for $27,000 for 5 Years, First Payment in January 2024 - Steve suggested that discussion be postponed at this time and brought into the discussion during budget talk. The money is $10,000 for the tractor and $17,000 for tearing down the trailers at the boat landing.
k. Consider/Approve - Refinancing the 2 Year Note for the Sewer Line Rehab Budget for 2023 - Steve motioned that the Board instruct the Village President and Treasurer to refinance the two-year note now and try to stay close to the current interest rate of 2.6%. Gloria seconded the motion. The motion carried.
l. Consider/Approve - Capital Improvement Plan for 2022 - 2028 - The Board reviewed the Plan. Steve motioned that the Capital Improvement Plan be approved as presented. Gloria seconded. The motion carried.
m. Consider/Approve - Preliminary Village General Fund and Sewer Budget for 2023 - Item j. was included in this discussion. Steve motioned that the Board instruct the President and Treasurer to begin the process of securing a loan with the bank to obtain a $27,000 loan for 5 years with the first payment due in January of 2024, with the payment not to exceed $6,725/year. Gloria seconded the motion. Two yes votes, one no vote. The motion carried. The budget was reviewed at this time. The Village must pay for a reassessment this year. Steve motioned to add $2,500 to Sugar Creek Park expenses to assist with landscaping improvements planned by Tourism and FV & PB, with said funds to be taken from the general funds. Gloria seconded the motion. Two votes for, one vote no. The motion carried. Steve motioned that the Preliminary Sewer Budget for 2023 be approved. Anna seconded the motion. Motion carried. Steve motioned that the Preliminary Budget for the General Funds be approved. Gloria seconded. The motion carried.
n. Consider/Approve - Termination of TIF District Resolution in November - Steve moves that a resolution to terminate the TIF district be placed on the November agenda. Anna seconded. Motion carried.
o. Consider/Approve - Date for the Public Hearing for the Budget of November 16, 2023 at 7 PM - Steve motioned that the date for the Public Hearing of the Budget be held on November 16, 2023 at 7 PM. Gloria seconded. Motion carried.
p. Consider/Approve - Renewal of the Assessor's Contract - Steve motioned that the Village renew the Assessor's Contract with Holloway Appraisal Service as presented. Gloria seconded. The motion carried.
q. Consider/Approve - LWM Resolution for Retiring Members - Steve motioned that the Resolution for the LWM be approved. Anna seconded. Motion carried.
r. Discussion/Action - October Board Meeting - After discussion, the Board will meet, as usual on October 19, 2022.

11. Adjourn
All business was concluded. Anna motioned the meeting adjourn. Gloria seconded. The meeting adjourned at 10:10 PM.

Bridget Schill Posted 9/28/2022
Village Clerk Village Hall (inside and outside)
USPS, River Bank