Ferryville Minutes

Village of Ferryville
REGULAR BOARD MEETING
Date: September 18, 2019

Present: President Pat Delaney
Trustee Steve Werner, Trustee Gloria Moore
Clerk/Treasurer, Heather Caya

Call to Order: The meeting was called to order at 7:01 p.m. by President Pat Delaney. Present included trustees Steve Werner and Gloria Moore and Clerk Heather Caya.
1. Certification of Open Meeting Law Requirements: Heather confirmed that lawful notice of the public meeting had been posted on the official posting board on 09/16//2019 and in the 3 other designated locations in the Village and posted on www.ferryville.com. Amended agenda was posted by trustee Steve Werner.
2. Approve Agenda: Pat moved and Gloria made the second to approve the agenda.
3. Approve Minutes of Previous Meeting: On motion by Pat, second by Gloria, the minutes of the Board Meeting, held on August 22, 2019. On motion by, Pat, second by Steve, minutes of the Board Meeting held on September 5, 2019 were approved as written.
4. Presentation - James Makepeace: From viewing the televising done in April of parts of the sewer system,
it reveals significate deterioration and continuation of deterioration. Approximately 3,400 feet, which is about 22% of the system and 2 lift stations were televised. It was discussed that to get a more accurate cost on repair of the system that the entire system should be televised for viewing. Currently there are 2 lift stations that need to be addressed. James stated the Village would be a great candidate for the Clean Water Fund grant which is 60% funding. The Rural Development Grant is also available to apply for, this grant is a choice for the "real big project" the whole system at one time. Pat motioned to have James prepare and submit Perf/NOI at no charge to get on the list, no obligation to the village with the preparation and submission, on a second by Steve, motion passed.
5. Public Comments: A question was presented on if a building permit was needed on building a car port. Was advised if it was a roof and 4 sides, not an actual structure, no permit would be needed. Was also advised to call Todd at the DOT.
6. Department Items:
Clerks Report: With Harold being a temporary employee for Public Works if would be able to run an ad for the opening. Advertising to start the week of September for 2 weeks in the same 3 papers as before with the date of October 8, 2019 to have resumes and applications turned in.
EMR Department: Request to have the board to amend the Village Ordinance 3.11 #4 to include an assistant EMR director. Also a reminder to take in consideration that Alex and Brenda are volunteers of the Village and are not paid for the extra time they put into their departments to keep the efficient and up to date.
Fire Department: 3 vehicles were donated for the JAWs Extraction class being held on September 21st and 22ed. They will be disposed of in a timely fashion after the class. The pull down attic door that was 10 years old had broken, Alex has ordered and received a replacement door and will install free of charge. A written agreement has been written up and signed with the Wheatland Fire Department to cover the installation and purchase costs of the Chemical Injection System to the Ferryville Fire Department's washing machine. Also a donation of ten Stat-X First Responder Fire Suppressant Grenades were received. Everyone has been properly trained on the usage. Request to amend ordinances 3.13 (1) (a) and (b).
Public Works: Report from Steve that more cold patch is needed. He will have Harold with Public Works go and pick up the cold patch.
Presidents Report: Pat will apply for a scholarship to attend the 2019 League Annual Conference in Green Bay on October 23-25. Only 4 scholarships are awarded and no one in the Village has attended in 4-5 years. New sewer licenses will be needed in the next 5 years. The Lagoon Street Bridge is out due to flash flooding. Expected to have repairs within a week to 10 days.
7. Disbursements/Revenues: Steve motioned that expenditures in the amount of $10,594.25 and Revenues in the amount of $36,064.14 be approved from the General Budget for the month of August. Gloria seconded the motion. The motion carried. Gloria motioned expenditures in the amount of $1,470.67 and revenues in the amount of $862.72 from the Sewer Funds be approved for the Month of August, 2019. Steve seconded the motion. The motion carried.
8. Old Business:
a. Consider/Approve - Fire Department Roof Replacement: Steve made a motion to reconsider the motion made in the September 5, 2019 special meeting. "To entertain quotes until Monday, September 9, 2019 on the breakdown of the building and consider approve a contract at the board meeting scheduled September 18, 2019". At the next regular board meeting to discuss problems.
b. Consider/Discuss/Approve - Main Street Storm Drains Project: Was discussed that a permit would be needed to work in the right-away and what the State would require form the Village. Pat will call and get written quotes on getting a possible visual of all the drainage systems. Pat made a motion to get in contact with John Dunnman to poor concrete in the 2 storm drains in from of the Cheop Depot to raise them up for a temporary repair, seconded by Gloria.
c. Consider/Discuss/Approve - Eagle Ridge Roads Project: Steve continues to work with the bank on restructuring loans to have as little impact on the Village Residents as possible. Limited on how to use granny money, will continue to look more into the county to come and look at the worst area. A number of quotes have been received, the county still comes in with the lowest quote. Tabled until October will cold patch in the meantime.
9. NEW BUSINESS:
a. Consider/Discuss/Approve - Temporary Public Works Employee: First day of employment for Harold Payton was September 9, 2019. Steve made a motion to approve Harold starting September 9, 2019 for 30 hours a week, on a second by Pat, motion carried. Pat motioned with Harold being a temporary employee to approve the posting for the Public Works position, on a second by Steve, motion carried.
b. Consider/Approve - Operator Licenses (if any): No applications.
c. Consider/Approve - Building Permits (if any): No permits
d. Consider/Approve - New Appointments to Fire and/or EMR (if any): None
f. Consider/Discuss/Approve - Meeting Minutes Postings: Steve motioned to no longer post DRAFT meeting minutes. That the minutes will be received in the Board packets, any amendments or changes will be in the public meeting. Pat seconded the motion.

10. ADJOURN: On motion of Pat, second by Gloria the meeting adjourned at 8:32 p.m.

___________________________
Heather Caya
Village Clerk