Village Board Meeting Minutes

VILLAGE OF FERRYVILLE
REGULAR BOARD MEETING
7:00 PM
Wednesday - December 16, 2020

Notice is hereby given that a Village Meeting for the Village of Ferryville in the County of Crawford, State of Wisconsin, for transaction of business as is by law required or permitted to be transacted at such meeting will be held at the Village Hall in said Village on Wednesday, December 16, 2020, at 7:00 PM.

Present: President - Steve Werner, Trustees - Gloria Moore and Anna Ebner, Bridget Schill - Clerk, Kent Salmon - Treasurer, Alex Novak - FD, Brenda Vassar Torger - EMS.

1. CALL TO ORDER - The meeting was called to order at 7:02 PM by Village President, Steve Werner.
2. CERTIFICATION of COMPLIANCE OPEN MEETINGS LAW - Bridget Schill, the Clerk confirmed that the agenda was posted in the usual places and on the Village web site on 12/12/2020 in accordance with the Open Meetings Law.
3. APPROVE AGENDA - Steve moved that the Agenda be accepted as presented. Gloria seconded. The motion carried.
4. APPROVE MINUTES - November 25 Public Budget Hearing, November 25, Regular Board Meeting and December 2, Special Board Meeting - Steve motioned that the Minutes of the Budget Hearing of November 25 be approved. Anna seconded the motion. Motion carried. Gloria motioned that the Minutes of the Regular Meeting held on November 25 be approved. Steve seconded the motion. Motion carried. Steve motioned that the Minutes of the Special Meeting held December 2 be approved. Anna seconded the motion. The motion carried.
5. PUBLIC COMMENTS: Sherry Quamme, representing the Tourism Council, thanked the Board for increasing the boat launch fees modestly.
6. DEPARTMENT ITEMS
a. Village Clerk - The Clerk submitted a report and filed it. She reported that the County Clerk sent a letter stating that the new voting machines will not be coming in time for the first two elections 2021. Manufacturing is delayed due to COVID 19.
b. Village Treasurer - Kent Salmon reported that 4th quarter sewer bills are being received. The tax bills have been sent out along with other Village correspondence and the 2021 sewer invoices. A check was received from the insurance company to cover the lift station failure.
c. Public Works Report - Dan Mattson's report was read for the record and filed. The warm weather has allowed him to do more tree cleanup work on Eagle Mountain. Residents have been reminded of the winter parking restrictions on Hwy. 35. No parking on the bluff side between 2:30 AM - 6:30 AM.
d. Fire/ EMR Annual Report - Al reports that a car has been donated for extrication practice. Brenda reports that members have been able to start enrolling in classes.
e. Village President and Trustees' Report - Steve reported that there is no news on internet service upgrades this month, nor the ATV route on Hwy. C. He thanked the Board, Treasurer and Clerk, our Emergency crew and FD, vendors and service providers to the Village, volunteers for various events and projects this year. Also, the Christmas Tree Lighting was a wonderful event and well attended. Thanks to Santa, those who put up the tree and the volunteers. He wished everyone a happy and safe 2020 Holiday season. No additions from the Trustees.
7. APPROVE DISBURSEMENTS & REVENUES - Kent's financial reports have been submitted. Steve motioned that expenditures in the amount of $24,075.99 and revenues and interest in the amount of $40,286.53 from the November 2020 General Account be approved. Anna seconded the motion. The motion carried. Steve motioned that expenditures in the amount of $1,533.50 and revenue and interest in the amount of $14,464.29 be approved in the Village Sewer Utility accounts for the month of November 2020. Gloria seconded. Motion carried.
8. NEW BUSINESS
a. Presentation - Greg Jewell and Lagoon Rehabilitation Project - Greg Jewell presented the contract to the Village for the design work for the rehabilitation of the lagoons. The contract is $52,800.00. Work will proceed in late March, early April for bids. All work must be completed by September 15, 2021. The budget has been set and approved. His firm will assist with advertising for contractors and selection. This project will be funded through FEMA, Wisconsin Emergency Management and the Village. The cost to the Village is approximately $59,000.
b. Consider/Approve - Contracts for Lagoon Rehabilitation Project - Steve moved that the contract with Jewell Engineering for the Lagoon Rehabilitation Project be approved. Anna seconded the motion. The motion carried
c. Consider/Approve - Market Committee Use of Sugar Creek Park 2021 - Sherry Quamme presented the request for the use of Sugar Creek Park by the Farmers Market group. Anna moved that the Farmers Market request to use Sugar Creek Park each Saturday from May 15 - Oct. 30 be approved and if needed, the use of the Community Center. Steve seconded the motion. The motion carried.
d. Consider/Approve - Fire/EMR Members - Steve motioned that A. J. Hoysradt application to the FD be approved. Anna seconded. The motion carried.
e. Consider/Approve - Operator's Licenses (if any) - None
f. Set 2021 Village Caucus Date/Time - Steve motioned that the caucus date be set at January 20, 2021 at 6:30 PM prior to the January Regular Board meeting at the Village Hall and virtually. Gloria seconded the motion. The motion carried.
g. Consider/Approve - 2020Budget Amendments & Transfers (General & Sewer) - No action required
h. Consider/Approve - Carryover of Funds Room Taxes, Tax Collections General Budget - Steve motioned that any prepaid sewer fees or room tax paid in 2020 for 2021 invoices carry over to year 2021sewer revenues and any room taxes the same. Anna seconded the motion. The motion carried.
i. Consider/Approve - Audit Agreement (2021 for 2020Records) - Tabled
j. Consider/Approve - Migratory Bird Day Resolution 2021 - Steve moved that the resolution celebrating migratory birds on May 8, 2021 be approved. Gloria seconded the motion. Motion carried.
k. Consider/Approve - 2021 Property Insurance Renewal Quote - Gloria moved that the insurance renewal fee of $3,679.00 be approved. Anna seconded the motion. The motion carried.
l. Consider/Approve - Amend Sewer Fees Ordinance 7.19 (1) REU Increase
and 7.15 (2) Billing Schedule - Steve motioned to amend Ordinance 7.15 (2) to
read "annual invoice" and 7.19 (1) to read "$114.00". Gloria seconded the motion. Motion carried.
m. Consider/Approve - Amend Ordinance Boat Launch 18.5 (1) Daily Fee & (3) Annual Permit - Steve moved that Ordinance 18.05 (1) read as follows "$3.00" and section (3) to read "$25.00". Gloria seconded. The motion carried.
n. Consider/Approve - Cleaning Contract - Steve motioned that the contract for 2021 be approved when it comes back signed. Gloria seconded the motion. Motion carried.
o. Quick Books Hosting Discussion - The Board discussed reasons for considering hosting Quick Books independently. Cost savings is the primary reason. Tosrud & Temp are not opposed. Kent is comfortable with the program and would do the necessary backups. Insurance coverage is in place. There is security on Kent's computer. Some concerns were raised regarding previous experiences with past Village bookkeeping issues and the thinking that spending $1,680 a year is not much for a business, which the Village is. This item will be placed on the January 2021 agenda.
9. Adjourn - Gloria motioned to adjourn. Anna seconded the motion. The motion carried and the meeting adjourned at 8:09 PM. The next meeting January 20, 2021. Caucus at 6:30 PM, Board Meeting at 7 PM.


Bridget Schill Posted 12/20/2020
Village Clerk Village Hall (inside and outside), USPS,
River Bank Lobby
www.ferryville.com