Village Board Meeting Minutes

APRIL 20, 2022 AT6:45 PM

1. Call to order - Steve called the meeting to order at 6:48 PM. Those in attendance were: Steve Wener, Gloria Moore, Anna Ebner, Jamey Makepeace, Tom Wilson, Dan Mattson, Brenda Torger-Vassar, Alex Novak, Tom Chernouski, Joanne White, Kent Salmon, Michael Callaway, and Bridget Schill.
2. Certification of Open Meeting Posting Notice - Bridget certified that the meeting notice was posted 4-12-2022 in the usual places throughout the Village and on the Village website. The Public Hearing was also posted in the Courier Press, and the Trader on April 5-6 and April 12-13. An affidavit is on file.
3. Approve Agenda - Gloria motioned that the agenda be approved as presented. Anna seconded. The motion carried.
4. Public Comments - There were no Public Comments.
5. Presentation - The hearing was then turned over to Jamey Makepeace and Tom Wilson for their presentation of the "Identified Community Development Needs" and the CDBG application process and grants that might assist the Village. See the attached handout from Makepeace Engineering. The scope of the project was explained. The resolutions and ordinance needed were gone over for all attendees. Dan contributed that the sewer televising project is underway. The plan is to complete this work prior to the dot Highway 35 project scheduled for 2025.
6. Adjourn - All business was concluded. Steve moved that the meeting adjourn. Gloria seconded. The meeting adjourned at 7:17 PM.

Bridget Schill Posted: 4/25/2022
Village Clerk River Band, USPS,
Village Hall (inside/outside)

MAY 18, 2022

1. Call to Order: The meeting was called to order at 7:02 PM by Steve Werner. Members in attendance: Steve, Gloria, Anna, Kent, Dan, Alex, Brenda, and Bridget.
2. Certification of Compliance with Open Meeting Law: The Clerk reports that the agenda was posted on May 10, amended on May 12, 2022 and reposted in the usual places throughout the Village and on the website.
3. Approve Agenda: Gloria motioned that the agenda be approved as written. Anna seconded the motion. The motion carried.
4. Approve Minutes of the April 20, Public Hearing and the Regular Board Meeting - Steve motioned that the Minutes of April 20, 2022 Board Meeting be approved. Gloria seconded. Motion carried. Steve motioned that the Minutes of the April 20, 2022 Public Hearing be approved. Gloria seconded. The motion carried.
5. Public Comments: A resident expressed his opinion that the campground dates should be rethought. Often the weather is fine and tourists and hunters are looking to camp. Dan explained why the dates are used. Questions were raised about why nothing has happened regarding UTV/ATV access. Steve suggests writing to Rep Oldenberg. The DOT has not responded. Jim Smith inquired about outdoor sign posting. The DOT must be contacted as a first step. The idea of placing plaques on the storm sewers to increase awareness that everything going down these sewers ends up in the river.
6. Department Items: Reports are on File
a. Village Clerk: Bridget reports an unsigned/unaddressed letter questioning logging practice in the Village was received. No reply could be given. The Village will be receiving a $306.72 grant from the DNR to offset recycling costs. Alcohol, Cigarette, and Operator's license renewals have been sent out. Insurance renewal costs have been received and sent to the Board. Open Book is May 25th from 8 - 10 AM and BOR is June 1, from 5 - 7 PM. Notices have been sent out to residents regarding property issues that need attention (junk in yards, unlicensed vehicle, buildings needing removal or painting, etc.) The Clerk advised the Board that she will not be renewing her contract when it expires April 30, 2023.
b. Treasurer: Kent reports that the audit is ongoing and hopefully near completion.
c. Public Works: Dan reports that a tree was planted in Sugar Creek Park in honor of Duane and Marge Thompson by Al Kirchner for V & P. Spring Clean-up was May 6 and 7. People liked the new positioning of the dumpsters, easier access. Mike Taviani started the summer PW position May 9th. Flow Rite completed the sewer jetting, vac-ing and camera work. The boats docks have not been installed yet, due to high water. Rummage Along the River is May 20 - 21st. Preparations are complete. White Construction continues their work on Eagle Mountain.
d. Fire/EMR: Alex reports that the department has been involved in quite a few control burns. MABAS Training has been completed. Brenda reports that Nikki Stuluka and Jen Elliott have passed their EMR exams. Raffle tickets are selling well. They will be having a brat sale during RAR at Ferryville Cheese.
e. FV & P, Tourism, and Farmers Market: Steve reported that he and Dan attended the V & P meeting last Thursday to address some concerns and receive input on suggested Hall improvements. A donation was received from Marge Thompson for Hall repairs and improvements.
f. President & Trustees: Steve reported that the purchase of the property at 312 Market should close in the next three weeks. CDBG was submitted for the Sewer Main Project. NSB grant application is also in process. The internet upgrade on Eagle Mountain continues. Thanks to Tom Burke of Quality Tree Service for the no charge trimming of trees at Riverview Park. Letters to residents are being sent out after property reviews by Steve, Dan, and Bridget. Money has been donated to the Village of Ferryville/Vision and Promotion for improvements and repairs to the Hall. Gloria reports that she awaiting a letter from the IRS for Cybergrant approval. The Comprehensive Plan work is coming to a close. A Public Hearing will be held June 28, 2022 at 7 PM.

7. Approve Disbursements & Revenues (April 2022)
Steve motioned those expenditures in the amount of $20,976.19 and revenues and interest in the amount of $11,932.73 be approved in the Village general funds accounts for the month of April 2022. Gloria seconded the motion. The motion carried. Steve motioned those expenditures in the amount of $1,818.91 and revenue and interest in the amount of $4,343.18 be approved in the Village Sewer Utility accounts for the month of April 2022. Gloria seconded the motion. Motion carried.

8. Old Business
a. Open Book and Board of Review Reminder - Open Book is Wednesday, May 25, from 8 AM - 10 AM. Board of Review will be held on Wednesday, June 1, from 5 PM - 7 PM.
b. CDBG Update - Steve report that the grant application was filed May 22. There is consideration of using ARPA money to help in paying for the sewer work.
c. Consider/Approve - Closing on 312 Market Street Property - The tile work is done per the attorney. Clean up of the property is estimated to cost $14 - 15K. The property should be closed on in the next 2 - 4 weeks. Steve motioned that the Treasurer be instructed to add a line item for purchase and clean up to the boat launch budget line. Anna seconded the motion. The motion carried. Steve motioned that funds to pay for the purchase of 312 Market Street be moved from the money market account to the general account when the purchase check is made. Gloria seconded the motion. The motion carried.

10. New Business
a. Consider/Approve - Makepeace Engineering Design Contract for the Sewer - Steve motioned that the Village sign the proposal naming Makepeace Engineering our design contractor for the sewer work. Gloria seconded the motion. The motion carried.
b. Consider/Approve - Hiring an Engineer to Develop the Design for the National Scenic Byways Grant Application for Sugar Creek Park - The grant application is due June 13, 2022. Steve motioned that the Village consider hiring Veenstra & Kimm, Inc. to develop design and assist in grant writing for the National Scenic Highway and Sugar Creek Park work. Gloria seconded the motion. The motion carried.
c. Consider/Approve - Alcohol Licenses - None
d. Consider/Approve - Operator's Licenses - None
e. Consider/Approve - New Fire/EMR Members - None
f. Consider/Approve - Building Permits - None
g. Consider/Approve - Ordinance 26, second Reading - Anna motioned to approve Ordinance 26, Fair Housing. Steve seconded the motion. The Ordinance is approved.
h. Consider/Approve - Insurance Renewal - Board members received the renewal numbers earlier for review. Steve motioned that the Village renew its coverage through the League of Wisconsin Municipalities, Baer Insurance. Anna seconded the motion. The motion carried.
i. Consider/Approve - Flow Rite Invoice - Gloria motioned to spend $9,000 ARPA money towards the jetting and vac'ing of the gravity mains along Hwy. 35. Anna seconded the motion. Motion carried. Steve motioned to instruct the Treasurer to transfer the funds from short term loan at River Bank into the sewer general account and pay the remaining balance of the Flow Rite invoice. Gloria seconded the motion. Motion carried.
j. Consider/Approve Appointments to Committees - Steve motioned that the following people be approved to the following committees: Al Novak, Fire Chief, 3-year term, Brenda Torger Vassar, EMR Director, 3-year term, Al Novak, Civil Defense Director, 3-year term, Bridget Schill, Board of Review, 2-year term, Harry Townsend, Board of Adjustment/Appeals, 3-year term, Steve Werner and Anna Ebner, Building Committee, 1-year term. Gloria seconded the appointments. The motion carried.
k. Consider/Approve - Changes to Employee Handbook - Steve motioned that the Handbook be tabled. Anna seconded. Motion carried.

l. Consider/Approve - Appointment Public Works Director - Steve motioned that the appointment be tabled. Anna seconded. Motion carried.
m. Discussion of Ordinance Strategies - A discussion followed on how to enforce Village Ordinances. Letters of violation notices have been sent out. The attorney has been contacted about several properties that are very dilapidated, considered public nuisances. Complaints have been received about dogs running off leash. Discussion on fines, legal remedies followed.

10. Adjourn: Anna motioned that the meeting adjourns. Gloria seconded. The motion carried and the meeting adjourned at 10:00 PM.

Bridget Schill Posted: 5/25/2022
Village Clerk Village Hall (inside/outside)
River Bank, USPS