Village Board Meeting Minutes

DRAFT Village of Ferryville
REGULAR BOARD MEETING
Date: August 19, 2020
7 PM


Present: President, Steve Werner, Trustee Gloria Moore, Clerk Bridget Schill, Treasurer Kent Salmon, EMR Brenda Torger Vassar, Fire Chief Alex Novak, Public Works Dan Mattson

1. Call to Order: The meeting was called to order at 7:00PM by Village President, Steve Werner. Anna Ebner was absent tonight.
2. Certification of Open Meeting Law Requirements: Bridget Schill, Village Clerk confirmed that lawful notice of the public meeting had been posted on the official posting board inside and outside of the Village Hall, in the Post Office, at River Bank on 8/14/2020 and on www.ferryville.com.
3. Approve Agenda: Steve motioned that item 9-c be removed from the Agenda. Gloria seconded the motion. The motion carried. Steve motioned that the Agenda now be accepted as revised. Gloria seconded the motion. The motion carried.
4. Approve Minutes of Previous Meeting: Steve motioned that the Minutes of July 15, 2020 and the Minutes of July 30, 2020 be accepted. Gloria seconded the motion. The motion carried and the Minutes were approved as written.
5. Public Comment: There were no Public Comments.
6. Department Items:
a. Village Clerk: Bridget reports that the Partisan Primary was held Aug. 11, 2020. A total of 51 voters cast ballots. LP bids have been obtained and will be awarded tonight. A webinar was taken that day by the Clerk on Levy Limits. Another webinar called Government 101 will be taken on September 11. A preliminary Census report has been received. Our Village has a population estimated to be 193 people, with an estimate of 169 residents being of voting age. The Wisconsin population is estimated at 5,854,750. Crawford County Chemical Clean Sweep, Electronics Recycling & Household RX Drug Collection will be held Oct. 23 from 10 AM - 2 PM at the Crawford County Highway Shop. Signs are posted in the Village. Village Clean Up is set for September 10 - 12 at the Publics Works Garage. Signs are up.
b. Treasurer: Kent reports that things are running smoothly. The audit report is on the way. The month's financial reports have been sent to Board members via email.
c. Public Works: Dan reports that temporary repairs have been made to the Lagoon Street bridge. The third set of docks have been installed at the boat landing. Thanks to Gary Rutter and Tom White for their help. Mowing and weed control continues. Village Clean Up is set for Sept. 10 - 12. Eagle Mountain has been a busy area this past month. Several trees came down. Crawford County has started with road repairs. P. W. is involved brooming and cold patching. Chip sealing is scheduled to start Aug. 31. (Date change to Aug. 24) Residents will be notified. Except delays and considerable dust. The work should take several days. Sugar Creek Park was recently inspected and additional Porta Potties will be needed, as well as an access agreement with a local dump station in the 2021 season. Bees have been a problem at the little library located near the Post Office. Users are urged to be careful. Inform Public Works if bees are noticed.
d. Fire Department/First Responders: Alex reports that four sets of turn out gear have been purchased by the Ferryville First Responders while waiting for funding from the Village or from funds obtained through a grant. The gear cost $11,905.00. Monthly Vehicle Inspection Sheet Checklists have been completed by Al. Curtis Lindlsey has been appointed the FD's Maintenance Officer with unanimous consent. During a call on Aug. 2, 2020 the First Responder rig, Unit 94 would not start. An alternative vehicle responded. The unit was towed to Lansing for work and is now back in service. Brenda reports that Joshua Kipp is now linked with our group in the WI EMS. The First Responder group voted to purchase turn out gear for the FD and to ask the Village Board for reimbursement. Fundraising ideas are being considered, keeping in mind COVID guidelines. SWTC is starting to hold classes again and they are hoping for an initial class in Seneca. Also, several EMR staff are interested in taking the EMR to EMT course, which is in the works.
e. Village President's Report: Steve extended thanks to all volunteers who worked so hard to complete the installation of the new playground. Many thanks to those who worked so hard the past two weeks and to the many others who donated time, money and food to the project. It looks great. Many positive compliments have been received on how nice the Village and Park looks this summer. Thanks to Dan, Jeff and Michael. Michael Mattson has completed his part time summer work with the Village and is returning to school. Many thanks to Michael for his attention to detail and diligence at completing the tasks assigned to him. Best of luck to Michael. Jewell Engineering and Town and Country Engineering have submitted the Design Report for the sewer lagoons rehabilitation project to the DNR. The project is now going through the approval process. Steve also reports that there have been discussions with the Crawford County Highway Dept. about ATV usage into the Village. They are working on the request, nothing has been decided yet.
7. Disbursements: Steve motioned that expenditures in the amount of $41,326.70 revenues and interest in the amount of $18,083.80 be approved in the Village General Fund Account for the month of July 2020. Gloria seconded the motion. The motion carried. Steve motioned expenditures in the amount of $3,124.96 and revenues and interest in the amount of $1,300.72 be approved in the Village Sewer Utility account for the month July 2020. Gloria seconded the motion. The motion carried.
8. Old Business:
a. Consider/Approve: Eagle Mountain Road Reconstruction/Repair - Steve reports that additional work is needed on the roads, but costs are on budget. Sealing the roads is planning to start on Aug. 31. (Now Aug. 24)
b. Consider/Approve: Tourism Council Update - Sherry Quamme was present representing the Tourism Council. Gloria recently attended a Tourism meeting and discussion was held on how to keep things moving forward in the Village with clean-up efforts. Sherry presented some ideas recognizing people's efforts such as a Sunflower Award sign, yard photos on Facebook, asking youth groups for help to individuals who have difficulty with maintenance issues, thank you notes to residents. Discussion followed. Many thanks to Dan and Michael for their work.
9. New Business:
a. Consider/Approve: New Fire/EMR Members - None
b. Consider/Approve: Operator's Licenses - Steve motioned that Operator's Licenses be issued to Taylor Powell, Cindy Craig and Christopher Johnson. Gloria seconded the motion. The motion carried.
c. Consider/Approve: CMAR Report and Resolution #2020 - 002 - Dan has completed the CMAR Report and is ready to submit it to the DNR. Any deficiencies in the report will be addressed by the lagoon work. Steve motioned that the Village adopt Resolution #2020 - 002 for 2019. Gloria seconded. The motion carried.
d. Consider/Approve: Vision & Promotion Financial Assistance Request - Joanne White and Sherry Quamme were present representing the group. Joanne thanked the Board for considering the request for financial help, but it is no longer needed. They have received funding to cover all costs of the project.
e. Consider/Approve: LP Contract Prices - Four companies gave bids to the Village for the upcoming heating season. After reviewing the bids, Steve moved that we continue our contract with Ag Vantage FS with a bid of 0.972/gallon. Gloria seconded the motion. Motion carried.
f. Consider/Approve: Sugar Creek Park Playground as Installed, Add to Insurance Coverage - Gloria motioned to accept the completed playground project and add the area to the Village insurance so it becomes the Village's responsibility. Steve seconded the motion. The motion carried. Sherry Quamme shared that the playground, done by V & P is a great source of pride, work that took 3 years of work by all involved. She spoke to the group that originally there was a Booster Club for projects in the Village. In 2002, V & P was established. Since that time, they have done over $230,000 in projects that have been donated to the Village. It is a fundraising and fellowship group. They wish to thank Public Works for the help in the project. Sherry presented a hand out of the group's projects through the years. Many thanks to Vison and Promotions from the entire Village.
g. Consider/Approve: Building Permits - Steve motioned that the Michael and Lori Wikstrom's permit request be approved for their garage. The site has been inspected and the variance approved. Gloria seconded the motion. The motion carried. Steve motioned that Jeff Everitt's garage permit be issued. The Highway Department approved his variance. Gloria seconded. The motion carried. Steve motioned that a building permit for a garage/woodshop be issued to Stephen and Tammy Cuthbertson. A driveway opening permit is also being issued. Gloria seconded the motion. The motion carried.
h. Consider/Approve: Review 2019 Audit and Management Letter - The draft audit has been received and the final is coming. The issue that the management letter covered regarding the combine Clerk-Treasurer position has been resolved. Steve motioned that the Audit and Management Letter be approved. Gloria seconded the motion. The motion carried. Bound copies of the Audit will be available soon.
i. Consider/Approve: First Responder Turnout Gear Purchase Request - Al is requesting $12,000 for the Fire Department to purchase turnout gear. Funds are tight. This will need to be budgeted for in next year's budget. Gloria is working on securing funds for gear and a vehicle with a grant through USDA. No word at this time. No action taken.
j. Consider/Approve: Crawford County Wisconsin Multi-Hazard Mitigation Plan, Adopt Resolution #1-2019 - Steve motioned that Resolution #1-2019 be adopted. Gloria seconded. The motion carried.
10. Adjourn: Steve motioned to adjourn. Gloria seconded the motion. The motion carried and the meeting adjourned at 8:18 PM.


THE NEXT VILLAGE BOARD MEETING IS SEPTEMBER 16, 2020, WEDNESDAY, AT 7 PM.




___________________________ Posted: 8/23/2020
Bridget Schill, Clerk Village Hall (inside and outside)




U. S. Post Office
River Bank
www.ferryville.com