Village Board Meeting Minutes

VILLAGE OF FERRYVILLE
MINUTES OF THE SPECIAL BOARD MEETING
AND CLOSED SESSION
OCTOBER 26, 2022 at 3 PM
BOARD MEETING TO FOLLOW


1. Call to order - Steve called the meeting to order at 3:03 PM. Present: Steve, Gloria, Anna, Dan, and Bridget. Kent joined later.
2. Certification of Open Meeting Posting Notice - Bridget certified that the meeting notice was posted 10-21-2022 in the usual places throughout the Village and on the Village website.
3. Approve Agenda - Gloria motioned that the agenda be approved as presented. Anna seconded. The motion carried.
4. Convene to Closed Session, Roll Call, per ss 1985 (1)(c) "allows closed session when the employment, promotion, compensation or performance evaluation data of any public employee under the jurisdiction of the particular government body is being considered." Steve motioned that the Board go into Closed Session. Anna seconded the motion. Roll call: Steve, yes, Gloria, yes, Anna, yes. Closed session started at 3:05 PM.
5. Return to Open Session - Steve motioned that the Board return to Open Session. Gloria seconded the motion. Roll call: Steve, yes, Gloria, yes, Anna, yes. The Board return to Open Session at 4:56 PM.
6. Call Open Session to Order - Steve called the meeting to order at 4:58 PM.
7. Public Comments - A resident asked what item # 11 on the agenda refers to. Dan explained. The resident voiced approval.
8. Action from Closed Session - No action taken at this time.
9. Consider/Approve - 2nd Nature Landscaping Contract - Sugar Creek Park - Money has been set aside in the preliminary budget, but has not yet been approved. The Village attorney recommends not signing a contract for the work until the budget is approved in November. Dan will contact another vendor for a bid. Steve motions that the contract signing be tabled until the November 16th meeting. Anna seconded the motion. Motion carried.
10. Consider/Approve - Purchase of EMR Vehicle, Contract Approval - The Village has been awarded a grant of $59,000 towards the transport vehicle and equipment. Gloria reported that there is a 3-step process to go through before the check is issued, and that the funds will come in two checks. Steve motioned that the FD/EMR be instructed to move forward with the purchase of the vehicle with grant money. Gloria seconded the motion. Motion carried.
11. Consider/Approve - Use of Funds for Sewer Group Replacement of Jetter Truck - Dan explained the sewer operators' group request. We would need to pay approx. $11,200 or 14% to cover the Village's share of ownership. Steve motioned that $9,421.66 in ARPA funds and the remaining balance of funds come from the Sewer budget to fund the truck after proper documentation is released. Anna seconded. The motion carried.
12. Additional Budget Discussion and Concerns - A list of concerns was submitted. These items will be further discussed in public at the November 16, 2022 Budget Hearing at 6:30 PM with the Regular Board Meeting to follow.
13. Adjourn - Steve moved that the meeting adjourn. Anna seconded. The meeting adjourned at 5:35 PM.

Bridget Schill Posted: 6/8/2022
Village Clerk River Band, USPS,
Village Hall (inside/outside)
www.ferryville.com



MINUTES OF THE VILLAGE OF FERRYVILLE
SPECIAL BOARD MEETING
DATE: NOVEMBER 1, 2022
TUESDAY AT 8:30AM
AT THE FERRYVILLE VLLAGE HALL


1. Call to Order - The meeting was called to order by Steve at 8:38 AM.

2. Certification of Posting of the Open Meeting - Bridget stated that the posting of the meeting was done on October 28, 2022 in the usual places throughout the Village and on the website.

3. Approve Agenda - Anna motioned that the agenda be approved as written. Steve seconded. Motion carried.

4. Consider/Approve - Hiring of Applicant for Clerk Position - Discussion followed regarding the applicant for the Clerk position. The applicant's distance from the Village was discussed, but seemed to be workable. Steve motioned that the Village offer a contract to Emily Lessard to become the Village of Ferryville Clerk, effective January 1, 2023. Anna seconded. The motion carried.

5. Adjourn - Steve motioned that the meeting adjourns. Anna seconded. The meeting adjourned at 9:17 AM


Bridget Schill Posted 11-3-2022
Village Clerk Village Hall (inside/outside)
USPS, River bank www.ferryville.com




VILLAGE OF FERRYVILLE
MINUTES OF THE REGULAR BOARD MEETING
NOVEMBER 16, 2022
FERRYVILLE VILLAGE HALL


1. Call to Order: The meeting was called to order at 8:48 PM by Steve Werner. Members in attendance: Steve, Gloria, Anna, Kent, Brenda, and Bridget.
2. Certification of Compliance with Open Meeting Law: The Clerk reported that the agenda was posted November 8, 2022 in the usual places throughout the Village and on the website.
3. Approve Agenda: Steve motioned that the agenda be approved. Gloria seconded the motion. The motion carried.
4. Approve Minutes of the September 21, October 26, and November 1, 2022 Meetings: Anna motioned that the Minutes of the Board Meeting September 21st, the October 26th Special Board Meeting with Closed Session, and the Special Board Meeting November 1st, 2022 be accepted as written. Gloria seconded the motion. Motion carried.
5. Public Comments: None
6. Department Items: Reports are on File
a. Clerk: Bridget reported that the Fall mowing and camper removal notices have been sent out. The Village received its Second Notice of Non-Compliance from the DOR. A re-evaluation is planned for 2023. 128 people came to vote on November 8, 2022. Many thanks to the election workers for their time. Tax bills will go out in December. Also included in the mailing will be the ANNUAL sewer invoice, and events calendars from Tourism and FV & PB. The January Caucus date will be set at the December Board Meeting. Please consider serving your community by running for Village office.
b. Treasurer: Kent reported that he has done some changes on the information he presents to the Board for improved clarity. Tax bills will be sent out in December with sewer invoices.
c. Public Works: Dan's report was read by Anna. Winter preparation is well underway. The dump truck has been winterized, Sugar Creek Park is now closed, the boats docks are out, the lagoons have been discharged and the aerators removed. The Jetter Truck purchase is underway. Alliant Energy has been contacted about electrical work that must be done prior to removing the trailers at the boat landing. It looks like this will happen in Spring of 2023. Temporary benches have been installed at the observation deck. A second bid has been received for landscaping work at Sugar Creek Park. There is also the reminder that it may be deer hunting season, but guns are not allowed to be discharged in the Village. Happy Thanksgiving.
d. Fire/EMR: Al was not in attendance. Brenda reported that they are awaiting the arrival of the grant check to pay for the new EMR vehicle and equipment. Members have been taking vehicle operation classes. EMT recertification classes are scheduled. Meat bundle raffles continue
e. President & Trustees: Steve presented the Community Development Alternatives, Inc. letter and their hope to improve tourism throughout the county. This plan will be discussed in greater detail in the future. It has not been planned for in this year's budget. Anna commented that the RR quiet zone is at a standstill, as there is no money.

7. Approve Disbursements & Revenues (September and October 2022): Financials have been reviewed by the Board. Steve motioned those expenditures in the amount of $20,445.09 and revenues & interest in the amount of $2,387.37 be approved in the Village general fund account the month of September 2022. Anna seconded the motion. The motion carried. Steve motioned those expenditures in the amount of 7,271.62 and revenue & interest in the amount of $3,690.21 be approved in the Village Sewer Utility accounts for the month of September 2022. Gloria seconded the motion. Motion carried. Steve motioned those expenditures in the amount of $15,224.65 and revenues & interest in the amount of $9,815.72 be approved in the Village general fund account the month of October 2022. Gloria seconded the motion. The motion carried. Steve motioned those expenditures in the amount of $24,527.19 and revenue & interest in the amount of $4,242.44 be approved in the Village Sewer Utility accounts for the month of October 2022. Anna seconded the motion. Motion carried.

8. Old Business
a. Update on Sewer Group Purchase of Jetter Truck - Covered in Public Works report.
b. Update on EMR Truck Purchase - Covered in EMR Report.



9. New Business
a. Consider/Approve - 2023 General and Sewer Utility Budgets - The budget was approved at the Public Hearing held earlier tonight.
b. Consider/Approve -Capital Improvement Plan - The Plan was discussed. Anna wants $10,000 budgeted in 2025 for a new pump and dry hydrant. Steve motioned to approved the CIP for the Village General and Sewer Funds. Gloria seconded. The motion carried.
c. Consider/Approve - Resolution to Terminate the TID in 2023 - Steve motioned that the Tax Incremental District (TID) Termination Resolution be approved and signed. Gloria seconded. 3 ayes, 0 nays. The motion carried.
d. Any Plan Commission Items - Gloria explained that the Plan Commission voted to approve the Pedretti reconfiguration of lots on Eagle Mountain. Gloria motioned that the Board approve the reconfiguration. Anna seconded. The motion carried.
e. New Fire/EMR Members - None
c. Consider/Approve - Operator's Licenses - Anna motioned that an Operator's License be granted to Lori L. Dean. Steve seconded. The motion carried.
d. Consider/Approve - Building Permits - None.
e. Consider/Approve/Table - Any Other Items That Come Before the Board -
1. R. Diehl Issue - A letter has been received from our attorney. After reviewing the content of the letter and fees, the Board wishes to proceed. Steve motioned that the Board instruct the Village President to contact Mr. Peterson to move forward with the River District Floodplain issue and acknowledge his fee structure. Gloria seconded. The motion carried.
2. Redo Work Agreements for the Director of Public Works, the Treasurer, and the Village Clerk. This will be placed on the December agenda.
3. Steve motioned that the Village Property and Casualty Insurance renewal be approved. Gloria seconded. Motion carried.
4. Language changes will be needed for the noise ordinance proposal in Chapter 18, Boat Launch. Changes are also needed in Chapter 5 - Who can work on the roads?

10. Adjourn: Anna motioned that the meeting adjourns. Gloria seconded. The motion carried and the meeting adjourned at 9:48 PM.




Bridget Schill Posted: 11/23/2022
Village Clerk Village Hall (inside/outside)
River Bank, USPS
www.ferryville.com