Village Board Meeting Minutes

JULY 20, 2022

1. Call to Order: The meeting was called to order at 7:00 PM by Steve Werner. Members in attendance: Steve, Gloria, Anna, Kent, Dan, Tom (FD), Brenda, and Bridget.
2. Certification of Compliance with Open Meeting Law: The Clerk reported that the agenda was posted on July 14, 2022 in the usual places throughout the Village and on the website.
3. Approve Agenda: Gloria motioned that the agenda be approved. Steve seconded the motion. The motion carried.
4. Approve Minutes of the June 15, 2022 Board Meeting: Steve motioned that the Minutes of June 15th Board Meeting be accepted as written. Gloria seconded the motion. Motion carried.
5. Public Comments: Jim Smith was present to request that the Board review an area of land that he would like to see vacated. He presented maps to the Board and asked to be on the agenda next month. Steve will discuss the matter with the Village attorney prior to the August meeting. Mr. Smith raised concerns about the continued speeding through the Village. There have been more squads present in the Village. Steve suggests that people write to Rep. Oldenberg with their concerns. Mr. Smith inquired about the water at the camp ground. He was assured that the water has been tested by the appropriate State lab and certified as fine. Are handicap porta potties being considered for Village events? Not at this time. Why are the flags not left up at all times? Monetary concerns. Mr. Smith inquired about an adjustment on his tax bill relating to the charge for trash removal. It is requested that he get a letter showing that he has private hauling services.
6. Department Items: Reports are on File
a. FV & P, Tourism, and Farmers Market: Joanne Whtie reported for FV & PB and Tourism. Thanks to Dan for work done in the park, tree removal, and for flower care. Thanks to Dan and Al for River Bluff Daze prep and barge assembly. It looks like the deck at River View Park needs restaining. Tourism will work with Public Works on this project. Joann also reported for Tourism. The July 13 Chautauqua event was canceled. The August 10 event is still on. It will cover native planting. River Bluff Daze is July 23.
b. Clerk: Bridget reported that Alcohol, Operator, and Cigarette licenses have been delivered. Absentee ballots are being sent out for the August 9 Partisan Primary. A Clean Seep event will be hosted by Crawford County to collect chemicals, drugs, and electronics. The date of the event will be Oct. 21, Friday. The place and time are to be determined yet. TV and microwave disposal is $10/each. AC units and dehumidifiers are $15/each.
c. Treasurer: Kent reported that the second ARPA check was received. The FEMA money, $333,782.84, reimbursement for the lagoon project, was received. Otherwise, regular business. Financials are on file.
d. Public Works: Dan reports that with the help of Tom White and Gary Rutter, the third dock was installed. Riprap was placed around the bench at the boat landing to prevent further erosion. He continues to assist Makepeace Engineering with the upcoming sewer project. 30 blaze maple trees and 6 apple trees were donated by Kickapoo Orchards and then donated to residents. Two maples were planted on Village property on Hwy. 35. Preparations are underway for River Buff Daze. The John Deere tractor had a broken axle repair done. It was covered under warranty.
e. Fire/EMR: Tom and Brenda reported for FD/EMR tonight. They will be on standby for River Bluff Daze. Turn out gear has been received for a new FD member. There is an application for review tonight on a new EMR member, Josh Wescott. A WI EMS grant has been submitted. Application to the GB Packer Foundation grants has been made. The group is hoping to get funding for a new rescue unit. Their quarterly financial report was submitted.
f. President & Trustees: Steve reported that he has been working with FV & PB on developing a plan for the Village Hall improvements. They will meet again August 1st at 8 AM. He has been working with Kent and Kristin Filipiak from the DOR, and our auditor to work on closing the TID. There will be more discussion at the August meeting. The Clean Water Fund Grant is in process. CDBG was submitted for the Sewer Main Project. A new Sugar Creek Park entrance sign has been installed. The damaged sign at the south end of the Village will be repaired or replaced. Preparation for River Bluff Daze is underway. Gloria is working with EMS on grants. Anna is working on cleaning up Ordinance grammar.
7. Approve Disbursements & Revenues (June 2022): Financials have been reviewed by the Board. Gloria motioned those expenditures in the amount of $79,959.43 and revenues & interest in the amount of $14,714.04 be approved in the Village general fund accounts for the month of June 2022. Steve seconded the motion. The motion carried. Steeve motioned those expenditures in the amount of $894.55 and revenue & interest in the amount of $3,616.87 be approved in the Village Sewer Utility accounts for the month of June 2022. Anna seconded the motion. Motion carried.
8. Old Business
a. Consider/Approve - Director of Public Works: Anna motioned that Dan Mattson be appointed to the position of Director of Public Works. Steve seconded the motion. The motion carried. Congratulations Dan.
b. Report on ARPA Funds: The second ARPA has been received and is the bank.
c. Grant Application Update: Covered earlier in reports. Additional grants sources were discussed - T Mobile grants, State of Wisconsin EMS Flex grants. Funding for the EMR vehicle and equipment, Village Hall work, and work at the boat launch could all benefit from grants.
d. Update FV & PB Improvements to Village Hall: Many ideas have been discussed regarding remodeling and improving the Village Hall bathrooms. The rooms may be made into unisex rooms. Plans include replacing sinks and toilets, removing stalls, adding a changing table, painting the rooms, installing door locks, and flooring. Estimates will be sought.
9. New Business
a. Consider/Approve - Process to Stop Train Whistle Blowing in the Village, Kris Bjerke: Kris has researched the train whistle disturbance issue and what must be done to make the roadway safe for traffic and the Quiet Zone to be established. He explained the process and various costs involved. This could be another opportunity to look for grant money to help in the cost. The group felt that this was an issue worth looking into. Anna will be the Board contact for the project. It will be placed on next month's agenda. Steve will bring the information to FV & PB and the Tourism Council for review.
b. Consider/Approve -New Fire/EMR Members: An application for Josh Wescott to join EMR has been received. The background check is fine. Steve motioned that Josh be approved. Anna seconded. Motion carried.
c. Consider/Approve - Operator's Licenses: One Operator's License application was received. After review, the Board declined to issue the license.
d. Consider/Approve - Building Permits: None.
e. Consider/Approve - Plan Commission Comprehensive Plan Update: Steve motioned that the updated Comprehensive Plan be approved. Anna seconded the motion. The motion carried. Many thanks to Gloria and her group for their work on this project.
f. Consider/Approve - Seal Coating of Remaining Village Roads: Steve presented additional estimates from Fahrner for remaining road work. Dan suggests that the work be budgeted for 2023 and the boat launch work be budgeted for 2024. Steve motioned that the remaining work be tabled at this time and built into the 2023 budget. Gloria seconded the motion. The motion carried.
g. Consider/Approve - Advertising for the Clerk Position: Gloria read the proposed ad to be placed in the paper. Social media will also be used. Steve motioned that the ad be placed in the PDC Courier and its other papers every other week starting in August and possibly in September. Anna seconded the motion. Motion carried.
h. Consider/Approve - Any Other Rive Bluff Daze Issues: Dan has extra signs for the event. There were no other issues at this time.
10. Adjourn: Steve motioned that the meeting adjourns. Gloria seconded. The motion carried and the meeting adjourned at 8:58 PM.

Bridget Schill Posted: 7/25/2022
Village Clerk Village Hall (inside/outside)
River Bank, USPS