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Draft Board Mtg Meeting Minutes
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Village of Ferryville

REGULAR BOARD MEETING

Date:  July 21, 2010

DRAFT

 

Present:  President, Al Kirchner, Trustees Todd Lensing and Jeanne Rutter

                 Clerk/Treasurer, Larry Quamme

 

1.  Call to Order:  The meeting was called to order at 7:00PM by Village President Al Kirchner.  Todd Lensing and Jeanne Rutter were present along with Clerk Larry Quamme. 

2.  Certification of Open Meeting Law Requirements:   Larry Quamme, Village Clerk confirmed that lawful notice of the public meeting had been posted on the official posting board on 07/16/2010 and in the 4 other designated locations in the Village and posted on www.ferryville.com

3.  Approve Agenda:  Jeanne Rutter moved that the agenda be accepted as presented.  Todd Lensing seconded  

 the motion. The motion carried.

4.  Approve Minutes of Previous Meeting:  On motion by Todd Lensing, second by Al Kirchner, the minutes of the Board Meeting of June 16, 2010 and the meeting of June 25, 2010, were approved as written.

5. Open & Award Sealed Bid – Fire Truck. 12 sealed bids were opened and read aloud. On motion of Jeanne Rutter, second by Al Kirchner, the truck was awarded to Kendall Jensen on a bid of $9,156.00 or to Josh Pellett (2nd highest) should Jensen decline. The motion carried.

6. Public Comment: There were no appearances for public comment.

7.  Department Items: 

Village Clerk:  Correspondence: U.S. Census Bureau reported that Village responses to census day were poor – 54%. The Clerk noted that unauthorized use of electric power was occurring in the pavilion, Sugar Creek Park, and referenced the Board Policy regarding fees. (for agenda in August). A dwelling building permit was issued by the Building Inspector to Robin Babb and an after-the-fact driveway permit was granted. Mr. Babb was informed in writing of his responsibility to pay for pavement damage on Turkey Run Road resulting from his contractor’s activities. A “picnic beer/wine license” was issued to the Ferryville Fire Department for July 24. The Sportsman’s Bar & Wooden Nickel were given the OK to sponsor a band on the 24th at River View Park from 6PM until the fireworks. The Sportsman’s Bar will have a food Stand in the parking lane near their property on the 24th and at DOT’s suggestion, traffic barrel markers will be provided. No alcohol sales allowed. The Village President has requested extra patrol from the Sheriff’s Dept for the 24th. The Hwy 35 re-surfacing project will begin on Sept 7 and is scheduled to be completed by Oct. 29th. The contract allows up to 15 minutes delays in closed lanes. The contractor, DOT and the Village Officials will meet about prohibited parking in the Village at certain times on Main Street during construction. 

Public Works:   John Lomas reported that curb sweeping clean-up and re-painting of curbs had been completed. Also handicapped and no parking painting had been done at the boat landing parking lot. Additional no parking painting would be added to insure that both lanes of the boat landing remain open. John also lined the basketball court.

Fire Department:  John Lomas requested that the fire truck and the First Responder Vehicle be located at the boat landing during the fireworks. No issues were raised and it meets insurance requirements.         

First Responders:  Nothing at this time.

President’s Report:  Pres. Kirchner reported that he and Jeanne Rutter attended a seminar on July 13 presented by the Center for Community Economic Development of the U of Wisconsin in Shullsburg. He provided a detailed review of the meeting and ideas that were presented. Jeanne indicated that the Ferryville Tourism Council was reviewing information from the seminar.

8. Disbursements:  Al Kirchner motioned that expenditures in the amount of $14,370.96 and Revenues in the amount of $6,605.64 be approved from the General Budget for the month of June, 2010.  Todd Lensing seconded the motion.  The motion carried.  Al Kirchner motioned that expenditures in the amount of $1,866.77 and Revenues in the amount of $7,422.11 from the Sewer Funds be approved for the Month of June, 2010.  Jeanne Rutter seconded the motion.  The motion carried.

9.  New Business: 

            A. Receive/Review 2009 Village Audit Report. 

The Board reviewed the audit and a letter from the Village Treasurer regarding financial controls. The report was placed on file. Citizens can obtain a PDF version by e-mail without cost. Printed copies are available with a fee of $10.00.

             B. Consider/Review DOT Driveway Connection Non-Compliance.

The Village copy of the July 8, 2010 letter to Randall Kuhnke concerning non-compliance of conditions of the issued permit were reviewed. The Clerk informed the Board that a contractor had contacted the Village for specifications of cutting the curb and indicated that he had been hired to complete the connection. Citizens concerns about sales of vehicles and other items, and the parking of unregistered vehicles in the connection area were discussed. The Board requested the Clerk to survey area communities as to control of activities of this nature.         

            C. Consider/Approve Agreement with the E-3 Coalition. A contract Agreement between the Village and the E-3 Coalition to implement the energy block grant for up-grades to the Village Hall was reviewed. On motion by Todd Lensing, second by Jeanne Rutter, the agreement was approved with a cost of $2,000 and grant administration assistance not to exceed $500. The grant will refund an amount of $1,200 to offset these costs. Motion carried.

            D. Consider/Approve Tractor Pull Agreements. The Village Insurance Policy endorsements were changed and the insurance company requested written agreements with the Ferryville Antique Tractor Association to use the facilities be completed. Also an agreement in writing was requested to be completed with Fred Olson for transportation activities.  On motion by Al Kirchner, second by Jeanne Rutter the agreements were approved. The motion carried.

           E. Consider/Approve Fire & First Responder Equipment Request. The Department requested funds of $4,331.00 to have a “slide out unit” built and installed in the First Responder Vehicle. Funds would become available from the sale of the old brush truck. On motion by Jeanne Rutter, second by Al Kirchner, the item was tabled until the August Board meeting. The motion carried. Meantime, contact will be made with the high bidder to be sure he will buy the truck for the amount of the bid and the Clerk will obtain cost estimates for repair of the Village Hall roof leaks, installation of new entry doors, and air conditioning for the community room.

          F. Consider/Approve Ordinances Chapter 2,3,4,5. First readings of the retyped chapters occurred at the June meeting. On motion by Al Kirchner, second by Todd Lensing Chapters 2, 3, and 4 were approved. The motion carried. Chapter 5 requires amending and will be considered in August.

         G.  Consider/Approve Roof Repair – Sewer Building.  The control building at the sewer plant requires new shingles. On motion by Jeanne Rutter, second by Al Kirchner a gift of new shingles from Larry & Sherry Quamme was accepted and with labor costs not to exceed $300, the roof will be replaced. The motion carried.

          H.  Review Weeds-Mowing Issues. The Board reviewed concerns about some properties not being mowed and in violation of the ordinance and the noxious weed law. Alternatives will be explored for consideration at a future Board Meeting. Meantime the Clerk will notify owners subject to ordinance chapter 10, section 10.06(A)

          I.  Review Retaining Walls/Sidewalk Issues. Sidewalk sections at 184 main St. need to be replaced for safety reasons to avoid tripping. The retaining wall at 108 Main Street is becoming a hazard and may collapse. The owners of the properties will be notified that action needs to be taken.

         J. Operator’s Licenses.  No applications were received by the Clerk.

 

10:  Adjourn:  Motion offered by Jeanne Rutter to adjourn, second by Todd Lensing, motion carried and meeting adjourned at 9;28PM.

 

 

_________________________                                                                                 

Larry Quamme

Village Clerk/Treasurer